Sealy and IDEO first collaborated in 2008, to rethink the design of its Stearns & Foster line. For years, Sealy, the largest mattress manufacturer in the world, had taken the standard industry approach to selling mattresses and watched market share and sales flatten; it knew something had to change. Stearns & Foster evolved from a single product design into a keystone for transforming the organization.

IDEO helped Sealy use actionable consumer insights to develop a scalable design methodology and new brand principles, which it applied to product design, operational and manufacturing decision-making processes, and sales and marketing strategy. This “brand-to-product” framework was subsequently used for three separate and consecutive product launches—Stearns & Foster, Embody, and Posturepedic—resulting in an overhaul of 85 percent of Sealy’s mattress portfolio.

Tempur-Pedic was already working with IDEO on a new mattress design when it acquired Sealy in 2013. It was also interested in how design thinking and human-centered design could improve its business. Once solely focused on the technological elements of designing a mattress, together with IDEO, Tempur-Pedic redesigned the outer shells of its mattresses to reflect the quality on the inside. This design change led to the company to look at new ways to infuse design into their products.

“The initial project was to design the mattress,” said Thomas Overthun, associate partner and design director at IDEO. “But the second project was to create a whole design language from the mattress out to what it meant for any other product, from pillows to blankets and other accessories. It eventually became bigger than just the mattress.”

Working on the Tempur-Pedic/Sealy relationship has been gratifying, said IDEO partner and design director Michael Hendrix, because although home goods can be thought of as simply products, nothing could be further from the truth. IDEO and Tempur-Pedic/Sealy changed the course of the mattress company's business through the transformative power of designing where, and ultimately how, people sleep. And in the process, the organization itself changed as well, moving siloed departments to cross-functional teams, with the brand division central to their cooperation, which led to consistent and aligned decisions across the board.

Some of the projects include:

Stearns & Foster Luxury Mattress
Sealy teamed up with IDEO to develop a design language for Stearns & Foster mattresses that would reestablish what the brand stood for. Through redefining brand principles and rounds of prototypes that focused on evocative details, the new Stearns and Foster mattress was the highest rated in Sealy’s portfolio since it started keeping records, and initial retailer orders were three times what management projected.

Next-Generation Posturepedic
An icon in the mattress industry was brought into the 21st century by developing a new product that delivered on the long-running promise of the brand. Together, IDEO and Sealy designed a product that focused on holistic back health. In its earnings report, the company said US bedding sales for the quarter were up 10.6 percent, to $253.4 million, a figure driven by the new product line’s introduction. According to Sealy’s Q3 earnings report, the Posturepedic launch represented the largest and fastest rollout in the company’s history.

Embody by Sealy
The project began by defining the market opportunities for all-foam beds, and ended with the modern, streamlined Embody mattress as well as a simplified design language, free of industry jargon, to help retailers talk about the mattress to customers. “Sealy collaborated with IDEO to create an approachable and attractive mattress that delivers the simple, healthy rest consumers want with a selling story they can easily understand,” said Jodi Allen, Sealy’s Chief Marketing Officer.

Tempur-Pedic Sleep System
Best known for the revolutionary, NASA-proven Tempur material inside its mattresses, Tempur wanted to transform the exterior of its mattresses to match the caliber of innovation inside. Together with IDEO, Tempur created a new sleep system, including an easily removable and washable fabric mattress cover. “Tempur-Pedic was born of innovation, but we were never a design-driven company until we worked with IDEO,” said Patrice Varni, senior vice president of brand marketing, Tempur Sealy North America, LLC. “Seeing consumer need in a new way through IDEO’s eyes has transformed us. Our product design, our creative psyche, our brand are all fundamentally changed by this sharper focus. This collaboration has given us all a renewed sense of pride.”

The challenge of how we’ll feed the exploding world population in the future—in a sustainable, cost-effective, and environmentally friendly way—is seeding an agricultural revolution in Europe.

In 2012, INFARM founders Erez, Guy Galonska, and Osnat Michaeli found that vertical farms could be a solution to urban self-sufficiency. These farms could allow people to grow vegetables and herbs in small spaces, with no soil and far less water.

An approach that’s captured the imagination of futurists for decades, vertical farming involves growing vegetables and herbs in stacked units or inclined surfaces, within which moisture, light, temperature, and nutrients are monitored, and controlled.

After creating their first vertical farming experiment in their apartment in Berlin, the founders brought together plant scientists and industrial designers to explore and develop vertical farming’s potential.

Since then, the startup has created custom growing systems for clients including Airbnb, Mercedes-Benz, and Weber. Most recently, INFARM installed a vertical farm growing herbs and vegetables at the Berlin branch of German supermarket chain Metro, the fourth-largest retail chain in the world, to sell to the public. It’s been profiled in Wired Germany, Süddeutsche Zeitung, The Guardian, and Zeit.

INFARM collaborated with IDEO to further explore their B2B offer, including concepts for the industrial design of the stackable, modular, climate-controlled units; the interaction design of an accompanying app to monitor and control the units, and its business model.

Urban farmers will sign up for “farming as a service,” comprising the units themselves, as well as a monthly subscription for seeds, cartridges filled with nutrients, and a pH regulator. Because they’re stackable, the modules can be scaled to suit anyone from a home grower to a restaurant chef or supermarket owner. And Erez claims a 1 square meter growing tray can yield four to six mature plants every day, 365 days a year, doubling that of state-of-the-art hydroponic greenhouses.

As well as remotely regulating each unit’s climate, the app will educate growers about new vegetables and herbs, selling packs of complementary seeds, with suggested recipes for them, and cooking instructions. Aiming to promote biodiversity, the firm will sell rare-breed and heirloom seeds too.

The startup has funding from the EU’s European Pioneers fund, and is now looking to secure investment to accelerate software development and ramp up their hardware production capabilities. Quite literally, it's growing its business.

Sesame Workshop is the nonprofit educational group that revolutionized children’s television with the launch of the landmark Sesame Street program in 1969. The show, which has since become a household name, is now watched in more than 150 countries worldwide. The Workshop also creates educational content for new media platforms, and partnered with IDEO to design a line of Sesame Street–themed apps for Apple’s iPhone. The Elmo Calls app, which functions as a utility app for parents and as an entertaining behavioral-development app for kids, is now one of the Top 100 paid iPhone apps in the iTunes store.

The collaboration began with a mutual desire to bring the show’s beloved characters to the iPhone platform—and to do so using a human-centered design approach. Child-development experts, educators, toy and interaction designers, and even the Sesame Street puppeteers weighed in on the design decisions. The team also worked closely with families throughout the project—from initial concepts to early prototyping to the final development—in order to stay focused on how children actually use the iPhone for play. The games were designed accordingly. For example, the team omitted menus from the Sesame Street apps to keep the experiences simple, playful, and fun for a young child. And each game features exclusive new Sesame Street videos, allowing players to enjoy “lean back” moments along with interactive ones.

The resulting iPhone applications let children engage with the favorite Sesame Street characters in a whole new way. Kids touch, shake, swipe, and tilt their way through original games featuring Elmo, Grover, Bert, Rosita, and the Count.

The titles, all of which are available from iTunes, include:

• Elmo Calls: Engages 2- to 5-year-olds in listening-skills practice and active participation during everyday situations.
• Elmo’s Monster Maker: Allows kids to create unique monster friends that dance and play with Elmo.
• Sesame Street Video Maker: Lets kids star in their own music videos, mashing recordings of themselves with popular Sesame music videos and adding their own stamps and special effects.
• Sesame Street Makes Music: Helps kids explore an array of instruments as they contribute to new renditions of classic preschool tunes with their Sesame friends.

How do you know when you’re successful in your work? You can check off a list of technical skills and expertise you bring to the table. You can use a career development rubric to make sure you’re hitting the right goals. But often, it’s your behaviors—the intangibles that are the most difficult to articulate—that make the most impact. Things like your ability to stay optimistic or your willingness to adapt when there’s no roadmap.

Because of the nature of our work at IDEO, these intangibles are a big part of what defines the experience of working at the company. So in 2012, a global team of designers from our U.S., Europe, and Asia offices came together to codify these values and behaviors as part of a larger effort to evolve IDEO’s career development platform. More often than not, when IDEOers hit road bumps in their career, it was not about what they were doing, but how they were doing it.

The team agreed that, in addition to identifying the technical requirements needed to progress through one’s career, it was just as crucial to give IDEOers the tools they need to navigate the complex culture. So they captured the values they believed were foundational to the culture and most strongly shared across the IDEO community, and put them to paper in The Little Book of IDEO. The title is meant to reflect its purpose for readers—a handbook that’s compact, useful, and free of any corporate jargon.

For IDEO-ers, this red cloth-bound guide provides a shared lexicon around both the hard and soft skills we need to succeed. It describes things like why IDEO is so loosely structured, where it comes from, and where it’s headed.

Most importantly, the book identifies the organization’s seven core values. These are by design specific, actionable, and integral to the kind of work we do and the environment in which we do it, going beyond common sense and general ethical practice. The intention: to foster meaningful conversations within the community about life at IDEO, and how to achieve success along the way. With each succinct expression comes a deeper explanation of why it matters, and how it shapes our experience at IDEO.

Over the years, the book has been roundly embraced by the IDEO community as an honest articulation of who we are, as opposed to what we aspire to be, and what we appreciate most about working together. When IDEOers first got their hands on it, a movement took shape to create videos that bring each of the core values to life. To depict the value of "Embracing Ambiguity," for example, New York-based designers built a makeshift cardboard rowboat, and while simulating a storm, navigated their way through uncharted territory with teamwork and optimism. San Francisco produced a Jacques Cousteau inspired look at the lifestyle and behaviors of designers in their natural collaborative habitat.

Through the process of making the videos, IDEOers came together to reflect on each of the values, talking through what resonated and what didn’t. It gave them a sense of ownership, and a platform through which to share their interpretations.

A Global Conversation

IDEO has a global presence—offices in two countries in Europe, two countries in Asia, and multiple locations across the U.S. As an organization that embraces a human-centered culture, it felt important to learn if the values resonated with the IDEO community in all of these locations, especially in a country like China, whose working culture is so different from the west. We saw the authenticity and resonance of the values as essential for attracting, motivating, and retaining local talent.

So how did The Little Book of IDEO land in Shanghai? Exploring this question would illuminate insights into how our own clients are often challenged to keep their company culture resonant within the global landscape.

A team of IDEOers in our Shanghai office took on the challenge of exploring the meaning behind each of the values. They were surprised with what they discovered—that despite the firm’s Western origins, locals felt largely connected to the values. It even helped to further solidify their identity as a community, even if it may have been in tension with local working culture, because it was rooted in a set of shared beliefs.

In some instances, the Shanghai team built on the existing values in order to refine the meaning for the local context. For example, the core value "Be Optimistic" rings true, but could sound naive when translated directly to Chinese, implying "rose-tinted glasses.” So in the Mandarin edition, an extra phrase was added to convey the measuredness we mean when we talk about optimism at IDEO. The lesson here: The treatment of something as fundamental and nuanced as our values requires authenticity and emotional connection, and therefore more of a transcreation process than straight translation.

Lasting Power

As an organization, we are designed to be flexible. This means we’re always changing—even when it comes to how we are structured—so that we can respond to the kinds of challenges that clients come to us for. In the midst of our constant evolution, The Little Book of IDEO is as resonant today as it was when it was published.

How can we shape our businesses to live up to the challenges of the climate era?

That’s a big question, but right-sized for this moment. Like the digital and industrial eras before it, the Climate Era will shift industry and enterprise. It will also change our day-to-day lives—the way we work, live, and relate to one another—in a profound way.

This era calls for us to think regeneratively. If we are to heal the human and environmental costs we’ve incurred over the past 250 years, we need to take the sum of what we’ve learned—from every era—to redesign energy, transport, finance, agriculture, retail, travel, fashion, construction, and yes, even sustainability itself.

We believe this is the biggest design challenge we face as a species. It’s work that simply can’t wait.

With that urgency in mind, we invited executives and sustainability leaders from across sectors to a series of events in our European outposts to talk about how businesses are thinking about sustainability.

Aside from the necessary efforts to decarbonize business operations, we drew our attention to how organizations must evolve if they are to boldly innovate their way into this new era. Here are five takeaways that emerged:

1. Bring sustainability to the design stage

What we heard from leaders is that the mindset around corporate sustainability efforts has shifted from "Why should we do this" to "How do we do this?".

That’s good news, as 80 percent of sustainability-related challenges go back to the design stage. Today, the majority of energy and investment is still spent cleaning up the mess downstream. That prevents businesses from seeing sustainability as a driver of regenerative growth.

What we know from our work with Ford and many other companies is that sustainable design choices are not at odds with growth. Producing an electric version of the best selling vehicle in America—the F-150—meant, first and foremost, designing a better truck. The point wasn’t to convince their customers to go electric. It was to design vehicles that drivers love that also happened to be better for the planet.

The F-150 Lightning was so popular, Ford had to shut down its preorders. By building Climate Era decision-making into its earliest design decisions, Ford was able to deliver upon their sustainability goals and deliver shareholder value.

Such success stories prove that we can do well in business by doing  good for people and the planet. But only if climate-friendly decisions are made at the design stage. It’s time to think about making your chief sustainability officer your chief innovation officer. Or vice versa. All innovation going forward has to be fit for the Climate Era.

This raised the questions:

1. “How might businesses invite sustainability teams to participate in their most strategic decisions? And what would have to change about those teams for them to be invited to sit at those tables?”
2. “What skills are necessary in a Climate Era executive team and how might we build those capabilities?”

2. Start small and scale fast

Among the executives who felt their businesses were already making a positive impact, one theme emerged: start small.

Redesigning smaller brands or introducing smaller product lines is a low-risk way to challenge key assumptions without disrupting the core business—yet. Once you have a few small wins, it’s easier to persuade executives that Climate Era innovation pays off.

Catharina Frankander and Hanna Lumikero from the H&M design studio described how they started by testing out new sustainable packaging. Taking a customer-centric, iterative approach, they introduced paper packaging concepts to customers even before they understood whether or not the packaging was feasible at scale. The project’s overwhelming success helped clear a path to adopt the approach across the organization.

This raised the questions:

1. “How might we select the right starting point to show the business value of sustainability?”
2. “How might we translate smaller wins to platform- or system-wide innovation?”

3. Focus on human solutions

Humans caused this problem. We’re also the ones who need to fix it.

There was consensus amongst this group that climate change is not just an environmental crisis, but a crisis of human behavior. If we continue to promise short-term exponential growth to shareholders and unlimited consumption to customers, we’ll never be able to reign in extractive practices.

But aside from assigning a strict regimen of behavioral therapy, how can businesses break the perverse cycle of short-term gratification?

The circular economy offers a paradigm shift that, combined with regulation, can help us start uncoupling extraction from growth. That’s not just a technical challenge. To help organizations become more circular, we must look through a broader human lens—one that considers the collective and longer-term desires of customers, employees, and shareholders without ignoring short-term rewards.

Companies like On, a Swiss-based athletic apparel brand, are taking that approach with sub brands (starting small as advised!). They’ve introduced a running shoe made from beans. To make sure the sneakers don’t enter the waste stream, On offers a monthly magazine-like subscription model. Runners use the shoe until they’re worn out, send them back for recycling, and receive a replacement pair. Such circular models reward consumers with the short-term pleasure of enjoying something trendy and new, while upholding the longer-term shared value of a product that won’t end up in  landfill.

Balancing long- and short-term thinking is a key behavior shift in the b-to-b world as well. A publishing executive shared the story of a client who would only sign a large contract to produce its books if the publisher could report on its environmental footprint at every stage of production, down to how paper scraps were recycled at the printer station. Requiring that level of accountability helped the publisher to examine its own behavior and invest in long-term change—even if it meant incurring a short-term cost.

This raised the questions:

1. “How do we embrace collective, long-term thinking to become fitter for the Climate Era?”
2. “How do we build sustainability into more of our workstreams, knowing they’re the most creative and exciting projects for our teams to work on?”

4. Collaborate or die alone

Connecting the right people to drive green solutions is already difficult. When we broached the idea of collaborating with competitors and regulatory bodies, there was a loud cry of almost impossible.

Companies that are built to compete for market share are not set up for collaboration, so when it happens it is often underfunded and clumsy. And yet, we know that systemic Climate Era problems can not be solved by any one business alone.

One recent partnership designed to break the paradigm is Beyond the Bag, an effort to address the problem of the millions of plastic shopping bags that end up in our streets and waterways.

Closed Loop Partners, a circular-economy-focused investment firm and innovation center, convened a Consortium with IDEO and a group of America’s largest chains including CVS Health, Target, and Walmart. The Consortium worked with a select group of startups who are taking an innovative approach to replacing plastic bags. Those teams were able to pilot in mass retail environments where our designers worked with them to iterate their ideas to get to market faster.

CVS Health, Target, and Walmart typically compete with one another. But to tackle a challenge as large-scale as plastic bag waste, they knew they’d have to join forces.

This raised the questions:

1. “How do we incentivize and fund more cross-industry innovation? Could the public sector play a bigger role here?”
2. “We have developed operational excellence in vertical, extractive processes. How do we develop operational excellence in cross-business collaboration?”

5. Attract talent who give a damn  

Many senior leaders described a major crisis in retention, and without smart, passionate talent, no transformative work can be done. Everyone agreed: We must engage and retain the best and brightest.

A recent survey done by the Pew Research Center points out that students and young professionals are more sensitive to the climate crisis than previous generations.

One executive described how working on sustainability projects across functions has led to unseen levels of motivation amongst employees. Companies that can clearly show they have a purpose and a plan for climate action will find it easier to recruit and retain those who can help us address the challenges at hand.

This raised the questions:

1. “Can sustainability teams partner with HR to attract top talent?”
2. “How do we make climate challenges a platform to activate talent across the organization?”

This work can’t wait

These conversations, which felt less varnished than the typical business roundtable, were revealing. While leaders are committed to becoming more sustainable, they often feel stymied and unable to make substantial progress. My conclusion is that we need more of these forums to share progress and speak candidly about what’s holding us back.

How is your organization designing itself for the Climate Era? I’d love to hear from you.

We are living in the shrinking window of time when our awareness of climate change can still be matched by our ability to act.

If it was that easy, we wouldn't have the problems we do. But there is one standout case study of a renewable system that can go on endlessly and at any scale: the forest.

The nutrients created through photosynthesis are interoperable. Anyone in the system can use them. An underground mycorrhizal network connects individual plants so they can transfer water, nitrogen, and carbon based on the needs of the system. The big trees feed the little trees knowing those little trees are going to be big trees one day, and what's most important is the overall health of the system. It’s generous and collaborative and ingenious. It’s a circular economy.

Those principles that nature uses to create abundance can be hugely guiding for us. No one wants to be told we're heading toward a place where we will have less. And less is not IDEO’s vision—abundance is. But it’s a different definition of abundance, one that’s the outcome of a truly circular economy where the whole system is healthy, regenerative, and sustainable, where we’re not just exchanging value all the time, we’re building value.

Circular Design + Sustainability | IDEO

Data point after data point make clear that solutions are needed now. IDEO has long been working to surface some of those fixes, and through that process, our approach and view on how design can and should be part of the climate solution have crystallized. This marks our first piece in a series on climate, our chance to share how IDEO is thinking about and actively working on this challenge.

Since IDEO’s start we have seen the power that comes with having design in your toolkit across all industries. Design enables the development of purpose and strategy, can bring both like-minded and disparate partners together, and is proactive to change coming down the line. Its human-centered nature, tangibility, penchant for prototyping, and optimism allow it to cut through big, abstract challenges—exactly what we are staring down right now. The change that is required is a dramatic one: We need to move as a society into a state where we start living within our planetary boundaries. Circular design can help get us there by making the circular economy vision real.

The role of circular design

There are models for living in harmony with nature, and models that extract as much as possible from it. The problem is that many of our policies, governments, businesses, and lives have been based on that extractive model. We’ve long operated under a linear system: you pull resources, you sell, you consume, you dispose. Value ends. Waste is built into the system. Circular design is the antidote. You're designing with a continuous loop in mind, with the idea that value doesn't have to end. We don't extract as much from the Earth. We keep the products we use in the system.

For businesses, the circular economy is fundamentally about adopting a different kind of operating brain—one that doesn't focus on profit at all costs but instead looks at different ways in which we can create and share value. What if, instead of making money at the point that you sell something, you make it when you buy something or when you repurpose it? What if we give more weight to the people and communities who've been doing this for a long time, resurface what has been designed out by the dominant model, and find new pathways forward together?

But we still see a lot of businesses taking incremental steps towards sustainability. We'll cut a little bit of plastic off our packaging. The mindset is let’s make things less bad. That’s a model that deals with consequences rather than redesigning upstream. We aspire to be part of deeper, more foundational change. At its most successful, circular design can lead to creating a system of abundance because resources are regenerated and remain within the system. It’s a system that is not designed to be less than but greater than, and IDEO is actively working on moving us toward that greater-than future.

How we get there

Embedding circular design into your business requires transformation, which is something we as humans and organizations tend to fear. One way to circumvent that fear is to maintain a people-centric view. Who are the people within your company at this very moment who you can motivate and activate to start working toward climate solutions? IDEO helps companies and organizations take the first step by simply showing them they already have resources who can start to unlock gnarly problems like climate change, but we do so with empathy—acknowledging the pressures at hand and any current limits to their capabilities.

From there, you can begin to build awareness and understanding around what circularity means in the context of your organization and your leadership. What are the possibilities? What might change and how? What’s the first move that you can test? By doing that, you take a staggering question and start breaking it down into addressable parts.

It’s something we’ve done with the overwhelming question of how to end our dependence on single-use plastic bags. The planet uses one trillion of them annually despite their average use of just 13 minutes and lifespan of 400+ years. As the innovation partner of the Beyond the Bag Challenge we are working with major retailers, environmental organizations, start-ups, and individuals to prototype reimagined ways to easily and conveniently transport goods as plastic bags have done.

It’s an optimistic view: that there absolutely are answers that we can bring to life when the questions are global ones and the scope is hard to comprehend. We’re comfortable navigating in contexts with a high level of uncertainty and ambiguity and providing people with the creative confidence to come on that journey.

This optimistic view is a lens that is common in playful conditions. The curious and adventurous attitude that children possess is one that easily lends itself to engaging with complexity, as is needed now, rather than running away from it. While play can sound or feel frivolous in the context of the big questions we are facing and the large ecosystem of players, it’s a valuable design and collaboration tool. When we are immersed in playful conditions, barriers begin to lower, trust begins to build, and we become less adversarial and more cooperative. Play allows us to set aside our assumptions and engage with our imaginations. It allows us to imagine a future that does not yet exist.

And when it comes to that future view, a company’s individual climate concerns are almost never siloed, and that means they can’t be solved in isolation. Our bird's eye view across many different industries also has us putting a premium on collaboration. Our answer is to bring together coalitions of people, multiple stakeholders across the ecosystem who may not have collaborated together before but really should in order to design circular solutions for the future.

With the Circular Economy of Food CoLab, for instance, we work together to explore challenges the food system is facing with companies that include Danone, Kroger and Electrolux, as well as many experts and NGOs and foundations and others who are working on making a better food system. Together we are driving towards making some big systemic changes that address the big systemic questions that cannot be solved by any one organization, like how might we make circular behaviors the default in home kitchens? How might we leverage corporate procurement to mainstream regenerative agriculture? How might we increase biodiversity by encouraging a generation of new supply chains?

We envision moonshots and bold ideas, and we use the design process to break them down into actionable steps. We build to learn, to see, to think. Using design sprints, for example, we can make faster, more informed decisions with lower investment. In iterative loops, we test solutions in context, giving people tangible prototypes to use, so we can understand what's working and refine what's not.

The way forward

Humans never set out to design a climate crisis, but we did. We designed linear, extractive systems that have created the conditions that we are all facing right now. Can design have a positive impact? Absolutely, and that's what gives us hope.

Our process of design thinking has for decades helped us connect deeply with consumers and translate those insights directly into opportunities. But the scale and scope of this problem goes far beyond just individuals. We’re applying the same depth of human-centered design to the industries ranging from food to mobility to consumer products and retail, using the same processes to understand the needs, desires, and constraints of everyone from farmers to boardrooms.

That allows us to see the intervention points with the highest potential—because while acknowledging just how complex and urgent this challenge is, we believe design’s ability to get tangible quickly, to hold both individual needs and the big picture at once, is what’s needed to change the system.

The best way to predict the future is to create it. A circular economy or a sustainable economy isn't just going to happen. We've got to make it. That's what drives us.

—A collaborative piece by global IDEO

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In the midst of our climate crisis there’s a desire for certainty. Show me a case study where a corporation has solved this. The thing is, they haven’t.

Alight, a non-profit that provides humanitarian assistance to people on the move, made the introduction to help us learn more about the refugee experience.

After the Russian invasion, Yulia’s family traveled to her parents’ home just outside the capital. But upon learning that friends had been killed while driving nearby, she decided the family needed to leave Ukraine.

Adult males are required to stay back and defend the country, so Yulia said goodbye to her husband and father and headed toward the Polish border with no destination in mind beyond “out.” She had very few friends to assist her; everyone she knew was in the same situation. At the Medyka border crossing, Yulia, her mother, and her children stood in line through the night to gain entry, then boarded a bus to a hotel in Krakow. It was there that she learned about Alight.

*name changed to protect privacy

Address the Human Need

Alight has spent 40 years working with displaced people, from distributing food relief during the Somali famine to building emergency shelters for Burundian refugees in Rwanda. Since February, the organization has been in Ukraine and neighboring Poland, where millions fleeing the war have headed.

Within weeks of being on the ground at the border, it became clear to Alight that refugees were encountering a lack of credible guidance on housing in Poland. Alight quickly partnered with Airbnb, which was offering Ukrainians free housing for up to 30 days.

Alight’s Housing Guides—easily identified by their vibrant yellow vests—assisted with bookings. But it was a person-to-person effort, done at the border crossing, at train stations, and in conversations over text and social media. Alight knew it had to greatly scale its ability to get Ukrainians into safe and free accommodations—they needed a tool that could be accessible in varied and rapidly changing contexts. And they wanted to make sure that tool was designed to be useful from day one. “The goal was to learn what Ukrainians needed from the moment of arrival at the border to when they settled in stable housing,” says IDEO Design Director Karen Hentschel.

As an organization that has long applied human-centered design to emergency situations, Alight knew that amidst chaos and uncertainty, designers are able to zoom out, spot underlying human needs, and work quickly to prototype, test, and iterate a solution with the intended audience. Alight worked with our teams at IDEO and IDEO.org to make that happen.

Move Fast and Fix Things

Alight knew that Yulia and her family represented thousands urgently in need of housing and support services. Because we work in IDEO’s Munich studio, we were able to deploy to Poland within days, and IDEO.org designed the initial digital tool within weeks.

Once on the ground in Krakow, IDEO’s Alex Eaton, Tilo Krueger, and David Sjunnesson shadowed Alight’s guides—Ukrainians who had undergone the same journey as the people they were helping and now served as experts in the field. Observing them as outsiders allowed us to spot patterns.

“Alight is very focused on the person in front of them. We were able to take a step back, look at the journey, and see how Alight could support in more places,” says Sjunnesson. "One big part of that was creating a journey map of the first 30 days that identified moments of indecision and decision.”

Build Trust

In an emergency, people need more than food and shelter. They need to feel safe. The border is replete with resources, but not all are trustworthy or reliable.

And Alight isn’t a household name, so establishing trust in the organization and its resources was key. We knew that replacing text-based communications with a professional looking, resource-rich digital portal would help.

Thoughtful curation was also key. “You don’t want to have a million different options, you want to have three good ones,” says Sjunnesson. The design team found that information overload compounded people’s sense of overwhelm and recommended that Alight recruit additional guides to travel across Poland to gather data on housing, schools, workplaces, and job boards that the organization could vouch for.

Design for Clarity and Compassion

The digital prototype, which was refined over a six week period, initially featured three cities where Alight had a presence, could provide support, and could guarantee safety and a quality experience. But the way that information was delivered was equally important, says Alight Engagement Guide Leah Combs. The organization hoped for “a softness and a gentleness and a simplicity of navigation, a place where people could land and feel immediately comfortable.”

The resource was also designed to be nimble, with Alight able to make updates to the site within minutes. “The urgency of a humanitarian crisis lends itself to a design process anchored in rapid prototyping and continuous iteration,” says IDEO.org CEO Shauna Carey. “But it’s not just about making something that works well—a human-centered approach helps ensure we’re creating a product that is also responsive to the emotional context of the situation."

Impact

The site gave Alight the ability to scale beyond time and place. Alightguides.org logged roughly 150,000 views within the first month. With its added reach, Alight provided 25,555 days of safe housing through Airbnb. Ukrainians now have access to Alight in moments when its expertise and assistance might otherwise be invisible: in an apartment, on a bus, or in any of the many moments prior to their arrival at the border.

Aside from tangible support, the tool offers something Yulia told us she desperately needed: The peace that comes from knowing where one’s family is going to sleep that night.

Support Alight's humanitarian efforts here.

—This article was written in collaboration with IDEO Europe, Alight, ideo.org, and our partners.

We met Yulia*, a Ukrainian mother in her 40s, at our hotel in Krakow. She had fled from Kyiv with her teenage daughter and toddler and was eager to tell us her story.

Design thinking is an approach to innovation that draws from the designer’s toolkit—taking a human-centered approach to translating ideas into tangible strategies and offerings. Design thinking accelerates innovation, helping create better solutions for the challenges facing business and society.

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ExperienceInnovation is a workshop in innovation, giving teams meaningful experience with design thinking.

I help organizations cut through complexity by shaping how they show up, through brand strategy, identity, and storytelling.

Working at the intersection of brand and business, I bring an editorial eye and a bias toward making—turning ideas into tangible experiences that people can understand, trust, and believe in.

My work spans government, healthcare, financial services, media, and consumer goods, from launching Gen Z-focused ventures to building innovation labs and reimagining legacy brands. I relish moments of ambiguity and enjoy translating across teams, perspectives, and priorities to move ideas forward.

I started my career in editorial and digital design, shaping cross-platform experiences and identity systems in publishing and agency environments. That foundation still shapes how I work today: I’m detail-oriented, collaborative, and overreliant on the Oxford comma. I hold a BFA in Visual Communication from the School of the Art Institute of Chicago.

For 25 years, I've asked the same question: Who does this design exclude—and what are we going to do about it?

My work spans human-centered strategy, inclusive design, and qualitative research, with clients ranging from Microsoft, Google, and Verizon to the National Science Foundation, and San Francisco Unified School District.

Before IDEO, I taught elementary school in East Palo Alto and spent a decade doing design work with social service organizations—where I learned firsthand what it costs people when systems are built without them in mind.

I am currently writing User Error, a nonfiction book about digital access and the design decisions behind it. I live in Oakland, California.

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My expertise spans brand, communication, and product design across tech, education, the arts, and social impact.

I believe great work demands both high-level vision and obsessive attention to detail, and only happens through collaboration.

I bring an inclusive, hands-on approach and a deep understanding of business, which enables me to consistently deliver excellence while always asking why.

Before joining IDEO, I worked at the brand firms Pentagram and VSA Partners. I began my career as a designer, leading teams at the School of the Art Institute of Chicago and the Milwaukee Art Museum. I hold an MFA in graphic design from Maryland Institute College of Art and a BFA in communication design from the Milwaukee Institute of Art & Design, and have taught at some of the best design schools in the US.

I am responsible for IDEO’s long-term success in China and working with clients to use design as a tool to enable growth. Specifically, I have helped Chinese companies design holistic brand solutions through the development of their products, communication, services, and innovation teams, and I have helped multinationals expand their presence and influence in China.

I advise global leaders on developing China-led innovation and capabilities.

In over 15 years in IDEO Shanghai, I have worked on projects that use design to elevate the quality of the experience of healthcare products and services, streamline processes that increase productivity, create spaces and programs that promote and enable inclusive communities, and build next generation mobility solutions that are planet-positive.

Before joining IDEO, I worked at Philips Electronics and the Electrolux Group in Italy, the Netherlands, and Singapore on a number of breakthrough commercial products. I am a member of the Young President Organization in Shanghai.