D4V is a Tokyo-based early stage Venture Capital in partnership with IDEO. Two years ago, D4V invested in healthcare startup Ubie, which develops a service called AI Monshin Ubie. The digital service was created with the goal of reducing the burden on healthcare professionals working long hours, under harsh conditions. AI Monshin Ubie automates a number of patient registration and documentation processes through digital tools, enabling doctors to spend less of their time on manual paperwork, and to dedicate their valuable skills and attention to the patients themselves. Currently, the service is installed in 200 medical institutions in 41 prefectures across Japan.

With AI Monshin Ubie, patients fill out preliminary forms on a tablet, rather than paper, entering information about their health history and current symptoms directly into their digital medical record. As patients fill out the questionnaire, the Ubie AI generates questions in real-time according to patients’ responses, which results in more appropriate and accurate data. The patient’s responses are automatically formatted for the doctor to review prior to and during the consultation. As a result, doctor consultation times and facility operation times are drastically reduced.

With the Coronavirus raising fears of a possible health system breakdown, Ubie has made improvements to anticipate and possibly prevent in-hospital infections. Until recently, Ubie’s services have been primarily used by large hospitals; but in light of the global health crisis, Ubie approached D4V—who partners with IDEO—to help rethink the onboarding experience and quickly facilitate the introduction of AI Monshin Ubie in regional clinics across Japan. D4V and IDEO have been working with Ubie for many years to collaborate in various areas, including UX, rebranding, international research, and more. Therefore, they had a foundation of knowledge from which to build these new features.

Typically, AI Monshin Ubie has been introduced to new hospital clients through direct, in-depth instructional visits from Ubie sales staff. This approach has worked well for rolling out the product to Japan’s 8,000 large hospitals; but for the 100,000 smaller clinics, Ubie needed a more efficient onboarding method to enable staff to get set up smoothly and independently.

During research, D4V and IDEO team members engaged with many different clinic staff members, including full-time doctors, part-time doctors, nurses and receptionists. The researchers found that staff tend to react skeptically to new tools and services, with a common preconception that they will add to their workload. One clinic director’s first impression of AI Monshin Ubie was, “It looks complicated.” But once he actually used the service, he realized that it was very user-friendly.

The team quickly understood that it was important to remove preconceptions by clearly communicating Ubie’s benefits and ease of use. They created a two-minute animation and designed three separate guidebooks. The animation adopted a friendly tone and expressed empathy for doctors, staff members and patients, highlighting how Ubie can bring benefits to each of them. The animation showed how Ubie fits into the existing workflow and explained complex systems in a straightforward and accessible way.

WATCH: A short video clip explains the benefit of their product and service to avoid the users’ concerns in advance.

The guidebook for doctors and directors explains how Ubie’s AI smooths the patient consultation experience and greatly improves the quality of medical care. It also introduces concrete how-tos around set-up, implementation, and ideal workflow. FAQs were also included, addressing concerns about whether or not elderly people would be able to use it.

Ubie business development leader Kenji Yamada says, “D4V and IDEO have a deep understanding not only of design, but of our entire business. They provide inspiration by bringing experience and knowledge that comes from working with other industries and clients outside of healthcare. We appreciate that they can share the knowledge that they’ve obtained with our business.”

Read the Japanese-language version of the Ubie case study here.
When You Feel Unwell, Ask Ubie: Check your symptoms for free
Learn more about Ubie: Global Company Website

In the emergency room, an intervention that’s administered too slowly could cost a patient their life. With COVID-19 fueling a surge in acute respiratory conditions, intubation—a procedure that involves inserting a tube through the mouth or nose and into the airway—is more common than ever. For patients struggling to breathe, the tube can be connected to a ventilator that pumps oxygen to the lungs, keeping them alive.

While a laser-focus on the present is critical for successful patient outcomes, hospitals and physicians often don’t have time to look ahead and anticipate the future of the operating room experience. As technology rapidly improves, there is a ripe opportunity and pressing need to evolve medical equipment to be more innovative and intuitive. Verathon Medical, a global medical device manufacturer, is supporting health care providers at the cutting-edge of care.

Verathon approached IDEO to redesign the existing product system for laryngoscopies and bronchoscopies—procedures that examine parts of the throat through intubation. During these examinations, a tube with a camera embedded in the tip is inserted through the patient’s nose or mouth. The doctor can then see inside the throat on a video monitor, and therefore more easily and quickly intubate and perform the exam.

To create a groundbreaking device, the team observed over a dozen laryngoscopies, bronchoscopies, and intubations. They noticed that many anesthesiologists relied on fixed equipment during the procedures. For example, some had grown accustomed to looking over their shoulder—away from the patient—to view the monitor.

During interviews, physicians and residents expressed difficulties with the current technology, sharing that the small screens aren’t conducive to team viewing or student instruction, and they must often use a separate computer to record patient notes. Others reported frustrating workflows, needing to constantly divert their attention and move their hands between the patient, prep tray, monitor, sterile bin, and disposal bin. These inconveniences and inefficiencies are not only cumbersome, but can increase the risk of infection and fatality.

The team relied on these insights to start designing a next-generation product. Through sketching, storyboarding, and building in real-time alongside doctors and clinic staff, designers quickly teased out additional findings and validated concepts.

This work led to the creation of the GlideScope Core: an all-in-one, portable product system that supports both video laryngoscopies and bronchoscopies. The base of the device—a wheeled cart—has built-in storage units for tools and a disposal bin, offering more mobility and accessibility for medical professionals.

The product’s tagline, “see more, do more,” points to the improvements made to the video system, including a large 10- or 15-inch high-definition touch screen monitor. Displayed images can be enlarged and rotated 180 degrees for improved visualization, team viewing, resident training, and classroom demonstration. To help doctors keep both the patient and monitor in their line of sight, the detachable screen can be secured to an adjustable arm that can be positioned directly over the patient. Additionally, the monitor’s patient annotation feature gives staff access to more of what they need in one device.

The product has been especially valuable for providers and patients during the coronavirus pandemic, when it’s imperative for doctors to keep their distance from patients’ mouths and noses. The GlideScope Core’s movable, detachable, and large, high-definition monitor makes it easier to take this precaution and intubate more quickly. This usefulness is reflected in the 5-fold increase in cart-based device orders for Verathon. While most providers typically order anywhere from 1 to 20 devices for airway procedures, one hospital system requested 600 GlideScope Core systems to meet current intubation demands.

Through modern technology and a focus on human needs, the GlideScope Core supports improved patient outcomes and creates a more seamless operating experience for medical professionals. The product underlines the key but often overlooked fact that often, in order to ensure the healthcare industry is patient-centered, medical device manufacturers and hospitals must also focus on improving the experience of providers.

Healthcare is notoriously difficult to change. Rules and regulations present complex barriers; health practitioners and organizations often have entrenched ways of working; and lives are literally on the line. Despite these significant barriers, the leaders at Newton-Wellesley Hospital (NWH) boldly committed to improving patient care through a new approach.

NWH is a community teaching medical center in Newton, Massachusetts. Because of its proximity to Boston—a city known for world-class healthcare institutions—NWH needed to differentiate itself. The hospital's new president, Dr. Michael R. Jaff, reached out to IDEO for help: "I knew that providing an unparalleled patient experience would set us apart from our competitors." But, Dr. Jaff’s particular approach was unique. He and Dr. Jodi Larson, Chief Quality and Experience Offer (CQXO), saw an opportunity to drive better patient outcomes through cultural and organizational change.

"You cannot learn any more than when you get to listen to your potential patients say why they would never walk into your place." —Dr. Michael R. Jaff

IDEO partnered with NWH for a year of work together, kicked off by defining the vision for NWH and ramping up to in-hospital prototyping and the launch of several new initiatives. A pilot project with the Women's Imaging Center (WIC) focused on solving departmental and employee challenges to provide a better experience for women getting mammograms.

Fueled by this potential, the WIC team redesigned key work processes and created a set of experience principles that inspired new service prototypes. Guided by principles like "Express mutual gratitude" and "Honor every voice," the WIC team tested ways for patients to acknowledge outstanding caregivers and created tools to gather better feedback from patients and adjust quickly. The experience of designing better services inspired the WIC staff to become ambassadors for the power of design thinking across other departments inside NWH and they continue to build on the work through new prototypes and experiments.

Next, IDEO partnered with NWH’s ambulatory surgery group. They took an analogous research trip to Boston’s Logan airport to see with fresh eyes how other high-touch customer service organizations provide customer value in a complex setting. Insights from the trip were applied through live prototyping of several new experiences inside the hospital, including a pre-surgery visit summary and pre-operation care carts.

Analogous research helped us realize that we can learn from other industries and incorporate some (cool) best practices if we allow ourselves to get over the ‘that would never work in the hospital’ mentality. - Dr. Jodi Larson

One of the most impactful prototypes was Care Modes, a tool to empower the NWH care teams to tailor their approach and interaction with patients based on the patients’ unique needs, beyond simply their clinical requirements. Four distinct approaches were identified for engaging a patient before surgery—Explain, Partner, Embrace, and Encourage. The Care Mode is determined based on the provider's understanding of a patient's degree of self-advocacy and their confidence that surgery is the best solution to their issue.

Historically, care providers have been trained to deliver consistent care above all else. However, Care Modes powerfully acknowledge that patients respond differently to different types of care. The Care Modes empower the team—from surgeon to nurse to anesthesiologist—with a clear framework for how to interact with and provide care for patients so they feel most comfortable. Based on the prototype's success with patients and impact on the staff culture, NWH has incorporated Care Modes into EPIC, the hospital's electronic medical record.

The importance of being patient-centered has been central to the healthcare conversation over the past thirty years; but new explorations reveal that there’s far more potential for innovation and improvement when the provider experience is considered in tandem with the patient’s. Each enables the other, and design for both together yields stronger solutions and better outcomes. IDEO's work with NWH demonstrates this vital shift in user-centered healthcare—one can't design services and experiences for patients without designing for their providers’ culture as well. When these go hand-in-hand, meaningful institutional change in healthcare is more than possible.

The mission of Chicago's Museum of Science and Industry (MSI) is to inspire children to achieve their full potential in the fields of science, technology, medicine, and engineering. Leaders at MSI realized they needed to drive day-to-day operations and maintain historic exhibits while focusing on where to go next. To prepare for its next decade, MSI worked with IDEO to create a new business focus to support the museum’s aspirations for the future. The plan would allow MSI to respond to the demands of the marketplace and raise the funds to get there.

At the beginning of the project, MSI laid out its priorities: improve equity of access, enhance the museum experience, and create a more innovative culture. To dive into each of these areas, IDEO conducted immersive research with families, teachers, donors, and staff.

IDEO brought together 60-plus donors, board members, and staff members to engage in a design thinking exercise to unpack and address the tensions that come with choosing a new strategic trajectory. Instead of having a standard ballot vote, the IDEO team encouraged participants to get up and vote with their feet, helping the group of stakeholders physically align on the museum’s new direction.

At the end of the research and prototyping phases, MSI and IDEO developed a vision called Provoking Minds, Inspiring Futures, creating six detailed design briefs to equip MSI teams to bring initiatives forward. The briefs laid out everything from recommending a new Department of Next, dedicated to ensuring that the future is at the heart of everything the MSI does, to MSI Runway, a place for experimental, small-scale, and limited-run exhibits. The ideas were brought to life with an interactive exhibit, built quickly with everyday materials like plywood and circuit boards, to demonstrate that creating an inspiring vision of the future doesn’t have to be an expensive endeavor.

The team also focused on insights that highlighted accessibility issues some families brought up early in the design process—travel across the city via public transportation can be lengthy, and the cost of admission to special exhibits could be prohibitive. To address these concerns, IDEO came up with the Mission Accessible brief: Inspired by casino buses, MSI bus stop signs would be posted in various low-income neighborhoods, signaling a way to take kids and families to the museum for free.

During the project, the IDEO team identified some low-hanging fruit, like rethinking ticketing and improving the student field trip experience, and helped the museum create cross-functional innovation teams to apply design thinking skills towards solving those challenges. They researched, brainstormed, and pushed forward new concepts, meeting weekly to share and build on ideas. At the end of the four week period, each team prototyped their ideas—new outdoor programming, software tools for visiting tour groups—and pitched them to each other.

In 2019, two years after the conclusion of the project, the collaboration paid off. With its new strategic plan and additional resources, the museum has renewed its commitment to serving youth, and MSI’s team, including donors, are aligned on a collective vision of the future. MSI raised more funds than in any previous year, including the single largest gift in its history—$125 million, nearly half of its $380 million fundraising goal—that will help ensure the years ahead.

Knowing how to design community is a rare skill, and Rhonda did it better than anyone. She didn’t bring people together because it was her job. She did it because that’s who she was. Rhonda turned our studio into a home and coworkers into a family. Her creative acts of community-building were expressed through a million everyday things she did for us in the 10 years she worked at IDEO.

Over the last three weeks, we have been sharing stories of how we might be a little more Rhonda. Below are just a few:

Treat your coworkers as friends, not colleagues.

Jennifer Sarich-Harvey said that the moment she knew she was dealing with a special human being was when she received a care package from Rhonda while writing her thesis. Jenn had left IDEO as an intern the year before (not knowing that she would return a few years later).

Lindsey Turner told us of Rhonda’s detailed catering spreadsheet and how you could find little personalized notes therein: Graciella likes the Green Goddess with extra cashews, Noreen loves the almond cake, and no one ate the chicken tenders. Her thoughtfulness extended well beyond the confines of her job.

Treat everyone with dignity and respect.

Rhonda worked extraordinarily hard. She was always on her toes or running to tick something off her mental “to do” list. She even ate standing up. But no matter how busy she was, Michael Hendrix reminded us of how she never treated anyone as an inconvenience. Whatever she was doing, she would drop it in an instant to be truly present with you.

Make it special so people feel special.

Christina Abele chuckled warmly as she related the story of how Rhonda would always, always, re-plate the food—no matter if the caterer had already done so or she didn’t have the time. Rhonda knew that the way you made people feel special was through focusing on the smallest of moments, taking great care, and making them beautiful. This was her craft and how she showed her love in her own humble way. She would put “a little powdered sugar” on everything.

Make others successful.

No one brought this central IDEO value to life like Rhonda did. She was hospitality made manifest. She’d spend countless hours helping our design teams create an extraordinary experience for clients, of course, but she went above and beyond on a personal level too. Noreen Arora shared how Rhonda would sneak some food for her to take back to her new husband to make him fall even more in love with her.

Be the Rhocque.

“The Rhocque” was a nickname her best friends in the studio called her: Rhonda was unflappable, forever poised, and always put others well-being before her own. Nicole Howard recounted the time she was literally running through the studio, stressed before an event, holding paper in one hand and a binder in the other, with Rhonda right behind her. With a quick turn of the heel, they crashed into one another and, in a heroic move, Rhonda grabbed Niki and rubbed some calming lavender oil into her temples before scuttling off to stock the bar. Niki was dumbstruck. To this day, Niki keeps some lavender oil in her bag, just in case.

John Feole tells us how Rhonda once dropped a glass in the kitchen and, even though it broke, it didn’t shatter—it simply held itself together. And that, he remarked, was who Rhonda was: “You could be a little cracked, a little broken, but Rhonda helped you keep your form.”

Make memories, don't wait for them to make themselves.

Nicole Woods told us that Rhonda would intentionally create special moments between her and her daughter so that Ali would have memories for years to come—like recreating a scene from Frozen during the first snowfall. She did the same for us: Like that time she stood smiling as we “oohed” and “aahed” over how she had turned our studio into a woodland forest for an event.

Design random acts of kindness.

Rhonda had a gift. Design came naturally to her. She could anticipate our needs before we could, worked alongside us with our clients top of mind, and always made sure we left feeling better for it. From snow cones for an overworked team designing for snowboarders, rolling trolleys of hot chocolate on a chilly day with toppings only a child would dream of, cake pops in the hues of proposed brand identities and, Tom Kershaw confirmed, baby showers to rival the very best of weddings, she was “biologically incapable of not making things beautiful,” (thank you John Feole). She did so much for all of us and made it look effortless.

Many companies have their values plastered on the wall or policies on creating culture. We confess we have that, too. But, more importantly, we had the irreplaceable Rhonda.

Rhonda, we love you and we will miss you always. We hope to do you proud.

We collected a few suggestion from her friends and colleagues on how we can all be a little more like Rhonda. See their comments here.

You feel it the moment you walk into our studio—a sense of community. People come before deadlines. When someone makes a request, you drop everything, no questions asked, and lend a hand. Ask anyone here to identify the source of that feeling and they would have immediately pointed at the front desk, where every day, Rhonda LeRocque welcomed you in with a smile that could melt a glacier. Rhonda was one of the concertgoers in Las Vegas who never made it back home. This post is a tribute to her and how she brought us together.

I have always loved the sense of escape that dressing up allows. Ever since I transformed into a cardboard robot at a primary school fair as an 8-year-old (my brother is the blackbird), I have been fascinated by how differently people interact with me when I’m in a seemingly alien state.

That early fascination, coupled with my love of building things, has led me to create elaborate costumes based on Ghostbusters, Edward Scissor hands, and LEGO men, to name a few. And since working in the Play Lab, my costume obsession has truly bloomed. IDEO has a long tradition of extreme costume building, especially for our annual holiday party. Themes over the last few years have included Surrealism, County Fair, and Magical Forest.

Over the years many people have asked me how I approach costume creation. Here are 8 ways to channel your inner designer:

1. Stretch the theme

When it comes to themed events, I look for something on the fringe so there’s no chance I’ll be dressed the same as anyone else. For the surrealism party, Salvador Dali, whose paintings invite the viewer to interpret the work in more than one way, inspired me. I wanted to create a costume morphed two things into each other in black and white to achieve a striking contrast. After listing dozens of possibilities, I chose a zebra and a piano! I was pretty sure no one else would be thinking about mashing those together.

2. Plan, sketch, and simplify

When planning out a costume, I create an inspiration board of potential elements. Then, I explore compositions through quick sketches (often on bumpy commuter trains, forgive the roughness) to get a feel of what they might look like and how to construct them. Below are a couple of early sketches of my Zebra-piano and grasshopper costumes:

I try to simplify the execution as much as possible. Costumes do not need to imitate your reference exactly to create impact; just capture the essence of your theme/character in as simple and bold a way as possible.

3. Go wide with materials

Sourcing as many different material options as possible helps you be more creative with combinations and allows unexpected “discoveries” to happen. Don’t forget the fur and fairy dust!

4. Experiment and play beforehand

Try not to be too precious or precise as you start building. Try out different methods and do multiple tests. In painting my face to become a zebra I failed many times before I found a good quality paint and method of application. Here’s a picture to prove it!

Snazaroo paints are the best when applied with clean fingers, Q-tips, sharp-edged sponges and cereal-box cardboard. Dabbing a layer of powder or, with eyes closed, hairspray onto the paint helps it stay in place for the duration of the night.

5. Break the human silhouette

Costumes that break the usual form factor of the human body are the most striking and unexpected. For the County Fair event I built a Zoltar fortune-teller machine using laser-cut foam core decorated with acrylic spray paint. Don't have a laser cutter in the garage? Check out a local techshop or other makerspace, ask a friend who's got access to a shop to help out, or do a quick search for local vendors.

6. Be human-centered

Make sure you can easily drink and go to the toilet! I’ve made too many costumes that have made both difficult, which admittedly adds a layer of hilarity when you have to rely on complete strangers to help you use the facilities.

7. Light it up

Parties are often held in darkened rooms. Adding any level of lighting really helps your costume pop. When building the grasshopper costumes, I found cheap battery-powered LED strip lights on Amazon that brought them to life.

8. Multiples for the win

Team up with someone (as I did with my fellow grasshopper) to add clout to your costume. Two is always better—and more fun—than one.

Check out this gallery of some of my finished costumes:

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Happy escapism! Share your costume idea with us on Twitter, Instagram, or Facebook with #IDEOcostumedesign.

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It’s spooky season, and we’re feeling that familiar dread of what to wear, what to make, or even where to find inspiration flood in. At a company where design is close to a religion, coming up with an eye-popping costume is the Holy Grail.

Far from the client presentations I had previously known, here, the emotional stakes were much higher. This was my personal story, and I was learning the hard way—in front of an audience of my new peers, no less—that I was clueless as to how I might frame a compelling narrative.

In other words, I had no idea how to tell a story.

Feeling awkward as can be, with a bruised ego to boot, I knew I had to improve my public speaking ability. Luckily, I fast became aware that I was surrounded by the best storytellers I had ever known. I began observing, writing down, and absorbing all of the knowledge, coaching, and feedback that was offered up.

It has been nearly seven years since I shut my laptop in shame. In this time, I have compiled a list of my five favorite, go-to tips from the best presenters at IDEO:

1. Make it personal

Your audience wants to see more than just a portfolio of work or a few case studies they could read on their phones. They want to hear your story. Who are you, how did you get here, and, most importantly, what are you passionate about and why? This latter idea should tie to the work you present.

2. Create a narrative arc

Your talk should have a fully realized narrative, complete with dramatic tension and resolution. The tension in my personal story arrived when I haphazardly fell into the agency world, where the ideologies that drive me were completely at odds with the work I was doing. Resolution came when I left and made a major change in my career and my work.

3. Provide historical context

A bit of history provides a compelling backdrop for the story of your work. When I talk about IDEO’s efforts in the automotive sector, I first tell the story of Thomas Midgley Jr., a chemist and mechanical engineer who invented leaded gasoline (and CFCs) while working for General Motors in the 1920s and '30s. Understanding the disproportionate, planetary-scale impact of Midgley's work sets up the formidable challenge that designers must now overcome.

4. The bar exam

Ask yourself, is your story interesting enough that you would tell it to a friend over drinks at a bar? Bonus points: Conduct your bar exam with a friend who works outside of your industry, making it all the more challenging to capture their attention.

5. Stick the landing

Always end on a punchline. Your punchline does not have to be funny, but it will be the overarching idea that people take home with them. In the context of an event with multiple speakers, your audience is endlessly bombarded with competing ideas and inspiration. When you stick your landing, they remember—perhaps even share—precisely what it is you aimed to communicate.

I have now employed the above tips from friends and colleagues at nearly 30 events over five years on four continents. I assure you, they work.

Special thanks to Annette Ferrara, Neil Stevenson, Shoshana Berger, Paul Bennett, Jenn Maer, Tim Brown, and Katie Clark. I owe you each a lifetime’s worth of experiences and airline miles.

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Nothing makes me want to master a new skill like falling on my face when I first attempt it. Halfway through my new hire presentation—a get-to-know-the-new-kid-over-beers tradition at IDEO Chicago—I cut my talk short and shamefully closed my laptop.

But first, here are a few things to think about before you begin:

Consider what you’re trying to learn. Do you want feedback on the event format, content, experience, or outcomes? Whatever that may be, it helps to tell your audience that they’re participating in a prototype right from the get-go. In our experience, being up front that you're trying to build something better encourages participants to respond. You might offer some incentive for their input, too. Even a small gesture of thanks signals that you value their thoughts. And remember to use the data you get back to understand what happened, and conversation to understand why. Data alone is only half the story.

With all that in mind, here are some techniques we’ve designed to help us understand what worked, what didn’t, and why.

1. Do Live Polling

Collect information during the event, while it’s freshest in people’s minds:

• Pass out comment cards with a simple feedback prompt, “I like/I wish”.
• Leave prompts on a board like, “What did you learn today?” and Post-Its for guests to use.
• Digital tools like Meetmaps or polleverywhere.com do live polling, and you can choose to show the audience the real-time results to encourage participation.
• Biometric measurement can tell you what selected people are feeling in real-time, Megvii and XOX are two systems. You can also show the audience this data.
• Have your team create a list of the most common sentiments or attitudes you expect to get ("I'm Confused" or "I'm Learning"). Then work the crowd, giving people simple feedback prompts. Tally results in a Google survey form, capturing any notable quotes or outliers.

2. Make Data Viz Physical

Sometimes seeing evidence that people are really engaged gets others to participate. Bonus: these methods are fun, and social.

• Have people use a green door to show a “like” and a red door to show a “dislike”. You can also do this by asking people to move to certain places within a space.
• From the stage, ask the crowd before/after speaker: “Stand up if this is the first event you’ve been to….”
• Have people choose a button/pin with a word that describes what people value. For instance, if you’re talking about community, one button might say, “finding my people” and another might say, “building diversity”. Count the ones that are left over.
• Place dots on a spectrum or balls in a bin to vote what you think. The voting objects can be themed too, like fake coins for business investing.

3. Observe Cues

People don’t always accurately report how they feel. Take note of what they do, too.

• Count how many people download the presentation or video after the event, if there is one.
• Provide a hashtag for people to use on social media, then track both the number of shares/tweets, and the sentiment of them. Tools like Tint can help with this.
• Collect names and email addresses for future events (if no one signs up, that’s feedback, too).
• Measure sound volume hourly throughout the event to get a better picture of traffic and engagement timing. Compare different events in full swing in the same physical space to quantify the energy in the room.
• Watch people showing signs of comfort and belonging in their body language—are they loosening their ties or kicking up their heels, do they feel comfortable enough to move chairs into a circle?—all are signs they’re engaged. Sitting alone, checking phones or watches, falling asleep, leaving the room—you know what those cues means.

4. Take the Long View

In addition to immediate learnings, you may want to aggregate insights over time or across events.

• Ask people if they want to be on a feedback panel going forward. Offer exclusive access or information in exchange for helping you shape the program.
• Provide a platform for ongoing conversation about the themes that are important to both you and your guests. This helps you keep the pulse in an ongoing way, and reminds people to associate you with things you care about.

Got any ideas of your own to add to our list? We’d love to hear about them. Hit us on Twitter, Facebook, or Instagram with the hashtag #feedbackdesign.

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You put weeks of work into designing a great event. You think it went well, and people seemed happy, but how do you find out what truly worked and what didn’t? Instead of circulating a survey that makes people's eyes glaze over (if they glance it at all) we've applied our design chops to the task. Here's how to get quality feedback that will help you up your game.

I help organizations cut through complexity by shaping how they show up, through brand strategy, identity, and storytelling.

Working at the intersection of brand and business, I bring an editorial eye and a bias toward making—turning ideas into tangible experiences that people can understand, trust, and believe in.

My work spans government, healthcare, financial services, media, and consumer goods, from launching Gen Z-focused ventures to building innovation labs and reimagining legacy brands. I relish moments of ambiguity and enjoy translating across teams, perspectives, and priorities to move ideas forward.

I started my career in editorial and digital design, shaping cross-platform experiences and identity systems in publishing and agency environments. That foundation still shapes how I work today: I’m detail-oriented, collaborative, and overreliant on the Oxford comma. I hold a BFA in Visual Communication from the School of the Art Institute of Chicago.

For 25 years, I've asked the same question: Who does this design exclude—and what are we going to do about it?

My work spans human-centered strategy, inclusive design, and qualitative research, with clients ranging from Microsoft, Google, and Verizon to the National Science Foundation, and San Francisco Unified School District.

Before IDEO, I taught elementary school in East Palo Alto and spent a decade doing design work with social service organizations—where I learned firsthand what it costs people when systems are built without them in mind.

I am currently writing User Error, a nonfiction book about digital access and the design decisions behind it. I live in Oakland, California.

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My expertise spans brand, communication, and product design across tech, education, the arts, and social impact.

I believe great work demands both high-level vision and obsessive attention to detail, and only happens through collaboration.

I bring an inclusive, hands-on approach and a deep understanding of business, which enables me to consistently deliver excellence while always asking why.

Before joining IDEO, I worked at the brand firms Pentagram and VSA Partners. I began my career as a designer, leading teams at the School of the Art Institute of Chicago and the Milwaukee Art Museum. I hold an MFA in graphic design from Maryland Institute College of Art and a BFA in communication design from the Milwaukee Institute of Art & Design, and have taught at some of the best design schools in the US.

I am responsible for IDEO’s long-term success in China and working with clients to use design as a tool to enable growth. Specifically, I have helped Chinese companies design holistic brand solutions through the development of their products, communication, services, and innovation teams, and I have helped multinationals expand their presence and influence in China.

I advise global leaders on developing China-led innovation and capabilities.

In over 15 years in IDEO Shanghai, I have worked on projects that use design to elevate the quality of the experience of healthcare products and services, streamline processes that increase productivity, create spaces and programs that promote and enable inclusive communities, and build next generation mobility solutions that are planet-positive.

Before joining IDEO, I worked at Philips Electronics and the Electrolux Group in Italy, the Netherlands, and Singapore on a number of breakthrough commercial products. I am a member of the Young President Organization in Shanghai.

Most AI products today are built for work—a space with clear problems and established systems. One founder noticed a gap: personal life is messier, harder to systematize, and mostly left behind by the AI boom. So she built Cue, a personal AI that lives inside iMessage and group chats, to go where the other tools haven't.

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In this episode, Becca Carroll, IDEO's Chief Strategy Officer, talks with Sida Li, co-founder and CEO of Shared Context Lab, about staying anchored to a human need while the technology around her keeps changing shape, why she treats her business model with the same rigor she'd bring to a product, and what it feels like to build a company at this particular, disorienting moment in AI.

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The conversation also gets into how Sida makes design decisions: the language Cue uses to describe itself, the tradeoffs behind building inside iMessage instead of a new app, and a real story about a business idea that didn’t pan out.

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This is the second in a two-part series profiling founders from IDEO's Startups-in-Residence program. The first conversation is with Johannes Seemann, founder of Sooner, on designing GenAI for the emotional side of money.

Most personal financial tools are built to run the numbers and optimize towards a budget. While that works for some, most people experience money as a lived relationship that does not neatly fit into a spreadsheet. Johannes Seemann and Becca Carroll discuss why money is emotional before it is mathematical, and what a human-centered approach to building a generative AI financial product looks like in practice.

Mina Seetharaman talks with Scott Shigeoka, author of Seek and Head of Curiosity Cultivation at the Eames Institute, about what distinguishes genuinely curious leadership from performative curiosity, how power dynamics shape curiosity, and why practicing curiosity can restore energy rather than drain it.

Mina Seetharaman talks with David Epstein, author of Inside the Box and Range, about why total freedom often produces average work, how leaders can design useful limits on purpose, and what organizations such as General Magic and Pixar reveal about the relationship between boundaries and creativity.