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Recruiting Coordinator

In a nutshell

The Recruiting team is in search of a Recruiting Coordinator to join us in our Chicago studio. A Recruiting Coordinator will help the Recruiting team by providing a variety of administrative support and contribute to building an exceptional employee and candidate experience. You will help assist in day-to-day coordination activities, have strong attention to detail, the ability to multitask and problem solve, and collaborate in teams. Most importantly, having a genuine passion for working with people and providing a world class employee and candidate experience is key. You thrive when making others successful.

Why is this role important for IDEO’s work?

Recruiting Coordinators are critical to our business as they are ambassadors of the IDEO brand and help craft the candidate experience through interactions across the entire recruiting process. In this role, a recruiting coordinator will make the biggest impact by being extremely organized and flexible, managing the candidate experience while balancing expectations of hiring managers (the internal team). We count on them to help the team stay on top of things and be two-steps ahead of everyone.

IDEO is a creative and dynamic community filled with individuals that love what they do and are committed to helping others be successful. Our Talent processes and approach are not one-size-fits-all. Finding the right people to add to our team, and helping them succeed in their careers is a creative challenge — a human-centered one.  

Once you are here you will

  • Be the “front door” for all candidates, crafting their experience through the recruiting process with IDEO
  • Actively connect with other groups throughout IDEO in a way that builds relationships, trust, and credibility
  • Work in collaboration to assist the Recruiting team, maintain organizational systems, and proper usage of tools
  • Assist with new hire processing, collaborating with Learning and Development ensuring all paperwork is completed, signed, checked for accuracy and filed appropriately

What does IDEO offer you?

IDEO is a place unlike any other. It’s a place where you can solve diverse, complex challenges for our clients or the organization, alongside thoughtful, intelligent individuals who lead with curiosity, empathy, and optimism. We work hard, but we also intentionally craft moments that allow our community to pause, create, and connect. We encourage our community to bring their whole selves to work, respect the need for work-life balance, and allow for autonomy in the design process and your career.

Relevant experience and mindset 

  • 2-4 years of coordination / heavy scheduling experience
  • Ability to multi-task and keep track of multiple projects, clients, etc.
  • Works well with ambiguity and is able to make decisions even without all the information
  • Thinks strategically and is able to prioritize -- a good problem solver and asks lots of questions
  • Flexible and able to handle unforeseen events/requests with ease and cheerfulness
  • Ability to be creative and innovative in bringing solutions to problems
  • Experience working with confidential information requiring discretion and tact
  • Great time management skills, ability to prioritize assignments and meet deadlines
  • Excellent communication skills, written and verbal


Application Instructions

Please apply with a resume and cover letter (yes, we read cover letters). Strong written communication skills and attention to detail are very important for this role. 

Equal Opportunity Employer

IDEO is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.

Apply now