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Executive Assistant, Design for Food Studio

In a nutshell

IDEO San Francisco is in search of an Executive Assistant with a passion for food to be part of a dynamic and creative team. Two Managing Directors, and members of the IDEO community rely on you for organizational guidance. You assist in day-to-day coordination activities, while occasionally juggling client workshops.

Why is this role important for IDEO’s work?

The Executive Assistant makes the biggest impact by being extremely organized and flexible. They are critical to our business, because they help the team be their best selves, and put their best foot forward.  They are the foot on the gas pedal that keeps our business moving forward.  We count on them to help the team stay on top of things, show up confident, be ready to take on any conversation, and take part in maintaining client relationships.

Once here you will

  • Be the “front door” for the partners you will be supporting -- fielding requests for meetings and helping manage workflow, including setting appointments, screening e-mail, arranging complex travel, creating and maintaining organizational systems, setting up speaker arrangements, and managing expenses
  • Actively connect with other groups throughout IDEO San Francisco and IDEO Globally in a way that builds relationships, trust, and credibility
  • Participate in regional event planning and collaboration among the greater Bay Area Support Community

What does IDEO offer you?

IDEO is a place unlike any other. It’s a place where you can solve diverse, complex challenges for our clients or the organization, alongside thoughtful, intelligent individuals who lead with curiosity, empathy, and optimism. Sure we work hard, but we also intentionally craft moments that allow our community to pause, create, and connect. We encourage our community to bring their whole selves to work, respect the need for work-life balance, and allow for autonomy in the design process and your career.

Some previous projects to check out  

Relevant experience

  • 3-5 years of assistant work desired, but we will consider relevant experience
  • Mature and professional demeanor
  • Ability to multi-task and keep track of multiple projects, clients, etc.
  • Good communicator -- able to be proactive and ask a lot of questions, while holding your own
  • Works well with ambiguity and is able to make decisions even without all the information
  • Thinks strategically and is able to prioritize -- a good problem solver
  • Flexible and able to handle unforeseen events/requests with ease and cheerfulness

Application requirements and instructions

Please apply with a resume and cover letter (yes, we read cover letters). Don’t forget to answer our Pop Quiz questions in the application!

Equal Opportunity Employer

IDEO is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.