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Executive Assistant

In a nutshell

We are in search of a Leadership Coordinator with strong project management skills who will act as an Executive Assistant to one of IDEO’s senior leaders.  This person will play an integral part in coordinating day-to-day activities for a Global Partner, as well as coordinating the execution of their strategic initiatives and projects.  One minute this person may be designing an agenda for a board meeting, the next they may be aligning multiple stakeholders to ensure that Global initiatives are progressed, the next they may be assessing inquiries from clients, and the next they may be creatively rejiggering meetings on a calendar to make time for multiple commitments.  We’re looking for a creative problem solver who is comfortable going from details to big picture who enjoys making others successful.   

Why is this role important for IDEO’s work?

Leadership Coordinators make the biggest impact through creativity, organization, and flexibility. They ensure that our leaders are prepared for travel, meetings, and other commitments, and creatively tackle hurdles along the way. This role is critical when it comes to keeping strategic initiatives moving forward in a coordinated way. We count on them to bring clarity to chaos, whether problem solving with internal stakeholders or ensuring external client needs are met.

Once here you will

  • Help organize and prioritize commitments (e.g. schedule meetings, calls, travel, etc.)
  • Function as a project manager, working closely with the IDEO Partner to provide oversight to projects, ensuring key stakeholders are updated, deadlines met
  • Identify opportunities to create new processes or behaviors that enable alignment, strong communication, and effective collaboration across multiple stakeholders including clients, project leaders, and other internal IDEO teams.
  • Help leadership maintain and further nurture their client relationships, by creating an extraordinary client experience.
  • Help with day-to-day operations for project and client teams including managing portions of the budget (e.g. team building activities, catering, travel, etc.)

What does IDEO offer you?

IDEO is a place unlike any other. It’s a place where you can solve diverse, complex challenges for our clients or the organization, alongside thoughtful, intelligent individuals who lead with curiosity, empathy, and optimism. Sure we work hard, but we also intentionally craft moments that allow our community to pause, create, and connect. We encourage our community to bring their whole selves to work, respect the need for work-life balance, and allow for autonomy in the design process and your career.

Relevant experience and mindset

  • 3-5 years of work experience in a similar role
  • Able to manage competing priorities with a high level of organization and attention to detail
  • Capable of building relationships with a variety of stakeholders
  • Enjoys creative problem-solving in a rapidly changing environment
  • Excellent written and verbal communication skills
  • Interest in designing cultural moments that bring people together
  • Flexible, proactive and optimistic.

Application instructions

Please apply online by uploading your resume and cover letter. In your cover letter, please explain why you are a good fit for this role, and let us know one organizational tip you think everyone should know in order to stay one step ahead.

Equal Opportunity Employer

IDEO is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.